Meeting Agenda

The Parish Council meets on the 2nd Wednesday of every month and, unless published beforehand, will always meet in the village hall. Everyone is welcome to attend the meetings however space is limited but the council will try to accommodate you if you attend.

Prior to the Parish Council Meetings your local 'Ward Councillors'  hold a surgery where they are pleased to hear any comments you may have about local matters.

This page is updated prior to every meeting and notices of the agenda are posted on the notice boards situated throughout both villages.

The meetings are administered by the 'Clerk to the Parish Council  if you have any issues you wish to raise with the Parish Council please contact them via the clerk Julia Talbot.

 phone : 07715573470 or by email : The Parish Clerk


Annual Parish Meeting

Wednesday 24 May 2017

Village Hall commencing at 7 pm

1.  Welcome

2.     Councillor Trevor Heptinstall, Chairperson of the Parish Council will present the ‘Report’, on the past years (2016/17) activities of the Parish Council.

3.     Recreation Ground Restoration.

4.     Carnival Organising Committee – report by Chairman of the Organising Committee Mr John Luty.

5.     Village Hall – report by Councillor Llewellyn/Roper Parish Council representative to the Village Hall Management committee.

6.     Financial Statement 2016/17 – report by the Parish Clerk

7.     Open Forum – The opportunity to raise issues that concern you


The agenda:

  1. To elect a Chairman for the coming year.

(Chairman to sign declaration of acceptance of office for the forthcoming year).

  1. To elect a Vice Chairman for the coming year.
  2. To elect a representative to serve on the Village Hall Management Committee.
  3. To nominate a representative to the South Yorkshire Branch Yorkshire Local Councils Associations.
  4. To nominate a representative DMBC – Parish Council’s Joint Consultative Committee. PCJCC have requested consideration be given having substitute cover to ensure PC representation.
  5. DMBC – Public Rights of Way Forum. (2016 – Clerk to circulate information any councillor wishing to attend notify clerk).
  6. Formally adopt the Standing Orders, Financial Regulations updates, Code of Conduct, Disciplinary Grievance and Complaints procedures. Members to formally agree the method of receipt of meeting summons and agenda papers.

The next ordinary meeting of the Parish Council will take place on

Wednesday 24th May 2017

in The Village Hall, Barnburgh commencing at 7:15 pm

A Councillors Surgery will be held from 6.45pm to 7.00pm for Members of the Public to discuss concerns with Parish Councillors. (Sprotborough Ward Councillors ‘Advise Surgery’ from 6.30pm)

The agenda will include the following items:

1. Chairman’s reminder of the Council’s expectations for the audio or visual recording of this meeting.

2. To receive apologies and approve reasons for absence.

3. To determine the extent to which, if any, members of the public and the press be excluded. 

4. To receive any declarations of interest not already declared under the Council’s Code of Conduct or members’ Register of Disclosable Pecuniary Interests. 

5. To confirm the minutes of the meeting held on 12th April 2017 as a true and correct record.

6. To receive information on the following ongoing issues and decide further action where necessary:

6.1-   To receive an update on investigations into obtaining a large sign to put down Mill Lane to warn people against and agree any action Cllr T Heptinstall

6.2 -  To receive details from the SYP Crime and Incident Report – Clerk

6.3 -  To receive an update on the current situation with regard to HS2 and agree any action  Cllr White

6.4- To receive any information on investigations into ownership of land behind Cambridge Close and agree any action - Cllr T Heptinstall

6.5-  To receive a progress report on the Restoration of Recreation Ground and agree action – Clerk

6.6-To consider the bins to be added to the recreation ground. Clerk

6.7-To consider action relating to the container at the recreation ground.

6.8-To receive a progress report on the Cemetery Wall and decide action required -Cllr T Heptinstall/Clerk.

6.9- To receive an update on the Hollow gate speed Limit -Cllr White.

6.10- To receive an update from The Joint Rural Parishes Committee.-Cllr White.

6.11-To receive information regarding the footpath at the end of Stable Lane.

7. To receive information relating to the Craggs woodland. Clerk.

 8. To receive information relating to the Allotments

9. To receive an update on the Casual Vacancy on the Parish Council.

10. To receive information relating to the Health & Safety Parish Inspection and agree any action.

11.Employment Matters

11.1-To consider information relating to an employee review and agree action.

12. To receive information relating to fire proof boxes and archive documents.

13. To consider and decide upon the following planning applications:

17/00808/FUL-Land To The West Of Hangman Stone Lane High Melton Doncaster,

Proposed excavation and installation of biofertiliser lagoon, access area and 1.8m stock proof fence - also Underground pipe conduit under SHEEP LANE.

14.To receive the following planning decisions/information – Clerk

17/00448/FUL-Erection of 4 bedroom detached house following the demolition of existing dwelling/Draft-White Gates, Stables lane Barnburgh. Granted.

15.To consider matters as requested by Councillors

16.Financial Matters

To approve the following accounts for payment

Clerk’s salary 1st – 30th April   2017 and Inland Revenue

Gardener/Handyman salary 1st _30th   April  2017  –and Inland Revenue

Schedule of payments salary 1st _30th  April   2017 

d  .To receive a bank reconciliation and budget comparison to 30th April  2017

17. To consider the following new correspondence received and decide action where necessary.

18. To propose any matters minor matters and for inclusion on the agenda of the next meeting and agree deadline for notifying Clerk of additional items.

19. To confirm the date of the next meeting as Wednesday 14th June. 2017 at 7.00 pm.

There will be an
Extra Ordinary Meeting of the Parish Council
commencing at 8pm

The agenda:


1.      To receive apologies and approve reasons for absence.

 2.      To determine the extent to which, if any, members of the public and the press be excluded.

3.      To receive any declarations of interest not already declared under the Council’s Code of Conduct or members’ Register of Disclosable Pecuniary Interests.

4.      To approve the end of year accounts and complete the Annual Return.

5.      To consider arrangements for the opening ceremony of the Recreation Ground